Question:  Can you confirm whether there is an extension to 8/2 for the probation solicitation for Catchment Area #8- Eastern District of PA?

Answer: The extension to August 2, 2024, applies to specific solicitation numbers for outpatient substance use counseling services. This is located at: https://www.paep.uscourts.gov/request-proposal. Please see the text in red at the top of the page.

This notice specifies the solicitation numbers which were subject to revision and extension to August 2, 2024. While all other proposals for U.S. Probation were due July 19, 2024, at 4 p.m., vendors may still submit offers for any requested services within the catchment area, with the understanding that offers that were submitted on time and are technically acceptable will be considered for award first. Offers submitted after the deadline may be taken into consideration based on the needs of and at the discretion of the Judiciary.

Question: I just wanted to clarify the due dates for the Probation RFPs.  I know that the due date for the RFPs for the Solicitation Numbers/Catchment Areas listed has been extended until 8/2. My question is, are all other Solicitation Numbers/Catchment Areas still due on 7/19?

Answer: The listed Request for Proposals (RFPs) for Substance Use Counseling are the only proposals that have been extended until August 2. All other RFPs for treatment services are due by July 19, by 4:00 pm.

Question: Can you please advise where Offerors should indicate our licensed/ proposed capacity for estimated monthly services? 

Answer: The Offeror may address this subject in a separate memorandum to be included with the proposal.

Question: I have a question about project code 5011. Who would be eligible to provide this service and write the report? Would the person need to be licensed or can they have a master’s degree?

Answer: Project code 5011 shall be performed by a masters or doctoral level clinician who is licensed or certified in the scope of practice and meets the standards of practice established by their state regulatory board. The assessment could also be conducted by a provisionally licensed, masters level clinician under the supervision of a licensed professional in accordance with state licensing standards.

Question: Do we need to submit any sort of fire inspection/documentation with the proposals or simply attest/certify compliance?

Answer: At this time, the vendor may attest/certify compliance. If the vendor is determined technically acceptable and a site visit is scheduled, the vendor will be asked to supply that documentation.

Question: If we currently have one contract with your department and we are bidding on a different contract (ex: we have the Substance Use contract and are interested in bidding on the Sex Offense Treatment), do we need to submit monitoring reports from the SU contract even though it’s the same department/district?

Answer: If a current vendor is bidding on a different treatment contract, the vendor must submit monitoring/compliance/audit/performance reports from other contracted agencies which the vendor is currently providing treatment services for.

Monitoring reports for the current contract is not needed. (Example-If a vendor currently has a Sex Offense treatment contract with our agency, they do not have to provide monitoring reports if submitting a new proposal for Sex Offense treatment). 

Question: On page L-5, it says we do not have to provide copies of licenses for staff.  On the vendor checklist, it states we should.  Please confirm.

Answer: No. The vendor is not required to provide copies of staff licenses at the submission of the proposal. However, if the vendor is determined technically acceptable and a site visit is scheduled, the vendor will be asked to supply that documentation.

Question: Is a lease required in the proposal or just the address of our site?

Answer: No. Lease Agreements are not required in the proposal. The site address is sufficient.

Question: I’m assuming sub-contractors must be identified in the proposal and not contracted after submission (for example, if we opted to sub-contract out Urine Collection and Analysis). Is that correct?

Answer: Yes. Subcontractors must be identified in the proposal. (In response to your example, urine collection and analysis are performed by the U.S. Probation Office; therefore, our office is not contracting for those project codes. If the vendor program conducts drug testing, the vendor will be responsible for payment of those costs).